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Computer Faxing (Cloud or Digital Faxing): Firms Save Thousands Faxing To and From Their Computers

By
Lee Simonson
on June 2, 2011 11:30 AM | | TrackBacks (0)
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We take pride in offering computer faxing services that are saving our customers thousands of dollars a year by eliminating phone lines, expensive fax servers, maintenance, upgrades and contracts. 

The huge advantage of computer faxing is that there is no hardware or software required to get started.  You can even keep your current fax number, or allow us to offer you a new toll free fax number at no additional cost.  Bottom line:  Your fax savings are immediate!  Better yet:  You get faxes delivered directly to your email!

Very simply, computer faxing automatically converts your incoming faxes into PDF files which are then forwarded to your email inbox.  Remember in the "olden days" when faxes arrived as hard copies and then went through several hands before they reached your desk?  That's all changed, and faxes arrive a digital files on your email, enhancing security and making everything much more convenient.

Here are a few more computer faxing benefits:

• Eliminate expensive fax server costs, maintenance, upgrades and contracts.
• Eliminate phone lines.
• No hardware or software needed.
• Web based account management and backup.
• Save by going paperless.
• Automatically convert incoming paper faxes to PDF files that are sent to you as email attachments to your inbox.
• Instantly print, store or forward faxed documents.
• Print out documents while on-the-road.
• Use your current fax numbers of get new one toll free numbers at no extra cost.

     If you have stand alone fax machines, each with a separate line, you can generally save about $60 per month per machine.  Here is a cost comparison:
     
Traditional Fax Machine:  Monthly Cost
Fax Machine ($250 divided by aver. 25 month usage)  $25
Phone line:  $30
Phone long distance:  $10
Paper, toner and ink:  $10
Maintenance:  $10
Total Monthly Cost for Traditional Fax Machine:  $70

Computer Fax:  Monthly Cost
(include 350 pages per month)
Basic Fax Computer Fax Account:  $9.95
PDF editing & Electronic Signature:  .95
Total Monthly Cost for Computer Fax Service:  $10.90

     As you can see from the numbers your savings can be substantial if you have one fax machine or hundreds.  In fact, if you had 100 fax machines, you could save approximately $6000 month by converting to computer or cloud faxing.  That is an amazing $72,000 a year in savings!
     
     While fax may be in decline, it is far from dead.  Nearly all offices still use fax and millions of faxes are sent each month.  Fax is not going anywhere soon.  So, you're best bet is to save money using the latest cloud faxing technology and begin seeing the benefits of managing your documents more efficiently, effectively, and inexpensively.

Cloud Faxing for Business Documents: Digital Fax Solution

By
Lee Simonson
on May 9, 2011 1:44 PM | | TrackBacks (0)
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Cloud Faxing has become the fax solution as traditional fax machines and lines are eliminated and "in the cloud" services take center stage.  Here at OrangePoint, we're seeing orders for "computer fax" or "cloud faxing" accelerate as businesses and enterprises switch from the old model of analog faxing to digitized faxing.  There are a number of compelling reasons that are driving the change, not the least of which is substantial cost savings.


In a nutshell, cloud faxing has simply relegated fax machines to the trash heap.  Moreover, there is no longer any need for special dedicated fax phone lines which can cost an average of $40-50 a month each.  A company that has 500 fax lines can easily save $25,000 a month, not to mention the savings in fax machine purchases, maintenance and paper supplies.


How does cloud faxing work?  Quite simply, you send and receive faxes using email.  Since you get a free toll-free fax number as part of your virtual fax account, incoming faxes are received and automatically converted into a PDF file and forwarded to your email.  Likewise, outgoing faxes take regular documents, convert them automatically, and are sent to fax numbers via email.


Cloud faxing, particularly for enterprises and companies that have many different locations, is proving to be a business staple.  While cloud faxing is an ideal solution for all size businesses -- from the one-man shop at home, to multinational companies that have hundreds of thousands of employees -- it provides a number of advantages including storage, security and editing capabilities.  Yes, you can edit an incoming PDF file!


If you are in the market or looking for cloud faxing services, we'd be happy to provide you no-cost recommendations for your particular needs.  Pricing comes in several formats, each tailored for certain needs and volumes.  Click Computer Fax here or give us a call at 888-387-8636 and we'll do our best in assuring your transition to "the cloud" is easy, fast and will result in cutting your fax expenses in half.

Think Fax is Dead? Oh No! It's Just Shifting to a New Medium -- FOIP!

By
Lee Simonson
on September 13, 2009 11:24 AM | | TrackBacks (0)
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The future is here and it's call FOIP (Fax Over Internet Protocol)!  In simple terms, it's call computer faxing.  There are some new and fascinating reports out that are projecting the computer based fax market will increase substantially from now until 2013.  In fact, 2009 will be a turning point in the fax industry because it will be the first year that digital FOIP (will outsell traditional faxing technology.

The Research and Markets group is not offering a comprehensive analysis that predicts "overall fax server revenues will show an increase of 10.5% CAGR (compound annual growth rate) to $470 million in 2013."  Moreover, the growth will not be in traditional fax services, but rather in FOIP technology.  The report states, "This growth will be primarily the result of the FOIP market, which will gain primacy in 2009 as the market sells $145 million in FOIP servers and just $130 million in conventional fax servers.  The quick rise by FOIP servers will be the result of the economic malaise, which will cause many enterprises and (VOIP) service providers to change to FOIP in order to cut costs."

So there you have it.  A trend that will basically render your old fax machine to the junk heap of  office technology.  Not only can you cut costs with computer faxing, but even better is that your desktop computer can be converted into a mini-FOIP fax server WITHOUT any hardware or software.  Amazing!  Give us a call today and let us show you how easy it is to jump on this bandwagon that will revolutionize the way you conduct business.  You won't know how you got along without it for so long.  

Getting Your Old Fax Machine to Function on a New VOIP (Internet) Connection Doesn't Work

By
Lee Simonson
on September 13, 2009 10:34 AM | | TrackBacks (0)
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Tens of thousands of businesses and offices are switching to an Internet based phone system to save monthly charges.  It's called Voice over Internet Protocol (VOIP) and your local cable company is standing on its head to get you to sign up for their phone service.  That's fine, but one of the difficulties you might encounter is that your office fax machines won't work on a VOIP telephone network.  The fax machines run on an analog technology and VOIP is digital.  Two completely different worlds, that by and large, don't co-exist well.

But there is a solution!  New fax technology has made it possible for you to enjoy the low costs of VOIP, and enjoy the advantages of computer faxing at the same time.  You don't even need your old fax machine or fax lines anymore because you can do all your fax sending and receiving right from your desktop computer, or laptop.  In effect, your problems are really a blessing in disguise, because when you convert over to the new technology you'll be saving additional resources and money, not mention having your faxes automatically digitized for printing, storing and forwarding purposes.  

You can get a lot more technical information about why traditional fax machines don't work with VOIP connections, at this website:  http://www.soft-switch.org/foip.html

You can get more information on the many benefits of computer faxing at our website here:  http://www.orangepoint.net/computerfax.html

Computer Faxing: Receiving and Sending Faxes from Your PC

By
Lee Simonson
on May 3, 2009 11:32 AM | | TrackBacks (1)
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Computer faxing, or Internet faxing, has come of age and the idea of getting a fax machine with a separate telephone line is becoming a little outdated.  Fax machines, lines and supplies can be a huge expense, especially for larger organizations, and technological alternatives have been developed that reduce those costs considerably and make faxing much more convenient, confidential and organized.

There are about a dozen major players in the computer faxing industry who handle the bulk of the traffic.  These companies specialize in providing computer faxing services that companies, large and small, can purchase.  Signing up for service is relatively fast, easy and inexpensive.

The concept behind computer faxing is simple.  You get a toll free or local fax number that people use to send you faxes.  However, the fax number does not go to an actual fax machine.  Rather, it goes to a server that converts the fax into a viewable file (like a pdf) and it is sent to your email inbox.  Once you receive the fax in your email, you can save it, forward it or print it out.  Faxing from your computer is also simple.  If your computer crashes, your faxes are stored on a secured server that you can access online from any computer, so you never have to worry about losing a fax.

One of the biggest questions involving computer faxing is, "What happens when I receive a fax in my email that I have to sign and fax back?"  The solution is using an electronic signature you can easily create for yourself.  Many of the computer fax services include that capability in software you'll get as part of the service.

One of the most popular computer fax services is RingCentral, a communications company in California that has broken through the promotional clutter and made a name for itself by offering prospective customers a free 30 day trial.  They offer several different levels of programs, depending on your usage and needs and their pricing is extremely competitive.  For example for $7.99 a month you get 300 fax pages.  They offer a number of other features as well, including text alerts to let you know when faxes have arrived.

Overall, many experts predicted the demise of faxing when people learned how to send file attachments with email.  That had an impact no doubt, but faxing is still alive and well for a variety of reasons.  And with the evolving fax technology, and with the cost and convenience of computer faxing, it looks like fax will be around for a long time.

You can try computer faxing for free for 30 days and test the service without any obligation.  Click here to get your free trial:  http://www.jdoqocy.com/click-3444043-10495089
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