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Sending Recorded Phone Messages: Phone Blasting (Broadcasting to VoiceMail)

By
Lee Simonson
on January 7, 2012 9:22 AM | | TrackBacks (0)
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Sending recorded phone messages to a list of contacts is fast and easy, and doesn't require any special equipment or software.  Our services here at Monarch Broadcast, enable you to log online, upload your phone list, and record your message over the phone.  When you launch your job (or we do it for you) your recorded message will be delivered to your list of phone numbers immediately.

Your recorded phone message will be played when your recipient picks up the phone live, or the system can sense if it's voicemail or answering machine and will leave the entire message to be heard later at your contact's convenience.  Either way you message gets through and is disseminated quickly, usually within minutes.  Better yet, there is no charge if our phone blast system detects a busy, no answer, or a line that is out of order.  In general, if you have a good list of current numbers, about 80-85% of the calls get through.

Here are few helpful hints to insure the success of your phone blast:

1)  You can use an Excel spreadsheet for your phone numbers.  Just make sure that the area codes are in the same column as the phone numbers.  So, you should have 10 digits in ONE column.

2)  Prepare your script and practice and read it out loud several times.  Most scripts are rewritten a few times to insure a smooth and understandable delivery.  You can record your own message on our system, or we can call you and have you just read your script over the phone.  Using a regular landline phone to record your message is recommended because it is usually more clear than a cell phone that may have a bad connection.

3)  Informational messages are completely legal.  It's when you start selling something or telemarketing where you could cross the line.  We require our clients to comply with strict regulations.  Don't get yourself in trouble.

Overall, sending recorded messages is probably the most effective, fastest and least expensive way to get important information out to your contacts.  Email is less expensive, but not everyone checks their email.  However, everyone gets their voicemail -- phones are everywhere and people are well connected.

If you are interested in learning more about how we can help you with your phone blast (broadcast) project, just give us a call at the number at the top of this webpage and we can walk you through step by step.  You'll be surprised at just how easy sending recorded messages as mass notifications can be.  We're here to help.

Community Colleges: Student Notification and Alert Messaging, Reminders for Students for Registration, Payment Deadlines, Event and Emergency Notices

By
Lee Simonson
on January 5, 2012 12:51 PM | | TrackBacks (0)
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Community colleges across the nation are turning to phone (voice) broadcasting to get reminder notifications and alerts to students for a number of applications including registration, payment deadlines, application processes, event announcements, and emergency notices.

We serve a number of community colleges and also offer text and email broadcast services as well.  However, in almost all cases, administrators and managers have chosen phone broadcasting recorded messages as the preferred method to reach students.

Since not all students have access to email or have smartphones, they all are reachable by phone, either at their home or cell phone.  Recorded messages can be answered live, or left on voicemail or answering machines -- our system can automatically detect if a live person answers the phone versus voicemail.

Phone broadcasting messages is a powerful, extrememly effective, and easy way to get information out quickly since there is virtually no ramp up time.  Within minutes, you can upload your phone list, record your message and have your notice sent to hundreds, even thousands, simultaneously.  Moreover, the process can be accomplished at a fraction of the cost of postage.

This technology isn't ideal for all communications -- however, for quick reminders and important notifications, it is ideal and is being adopted more and more by community colleges across the country as the go-to technology that can save time and money, while keeping students in the loop.  In fact, community colleges make up about 25% of our entire phone broadcasting customer base, so it's an important segment for us and enables us to have the experience and focus required to serve our clients well.

If you an administrator or manager at a community college registration, finance, admissions, athletics, or security office, we can assist you in designing a communications strategy that will fit your budget and deliver the kinds of results you're looking for.  They say "information is king" and at Monarch we'll prove it!  Call us today at 888-387-8636.

Broadcast Notification Service: Phone and Text

By
Lee Simonson
on June 9, 2011 1:44 PM | | TrackBacks (0)
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Broadcast notification service, otherwise known as mass notification, enables you to immediately send a large number of messages via phone and/or text to selected recipients.  There are a number of popular reasons and applications that people use a notification service for, but you should know the following:

1)  Everything is moving to "the cloud," especially notifications.  So the idea of getting special notification software to send messages is quickly becoming obsolete.  Now you can send messages, right from your online-connected computer, without the need for any hardware or software and from any location.  In fact, our system is already set up and is ready to use.  You can send out your first broadcast today.

2)  There are legal restrictions.  Sending broadcasts for the purposes of telemarketing is, for all intents and purposes, against the law.  However, sending broadcasts for "informational purposes" is legal -- for example, school or organization closings, weather emergencies, airline delays, doctor appointments -- anything that involves a notification that alerts the recipient about a topic they want or need to know something about.  (We advise you to seek an attorney's opinion if you are in a gray area.)  For sales promotions, you need to have your recipients opt-in to your list.  While most states allow political calls, there are some restrictions so it's best to check your state's particular laws.

3)  Setting up is quick and easy.  Just upload your phone list or text list online (we can help you if you want) and you'll be good to go.  Make sure your list is in the proper format.  And yes, you can store any number of lists online to use for any number of different messages.

4)  Lastly, you need to record your phone message, or input your text message.  You can record your phone message right over the phone (our system will call you) so be sure to have your script ready.  Practice, practice, practice and rewrite your message as many times as you must to insure that you are clear, concise and informative.

Broadcasting notifications is much easier, simple, and probably less expensive than you ever imagined.  A properly executed broadcast campaign can achieve a very high response because is the most "direct" way to your targeted audience.  Today, the vast majority of people are using cell and smartphones to send and receive notifications instantly.

Automated Phone Message Service: Ideal Way to Get Notifications Out Fast

By
Lee Simonson
on June 1, 2011 2:05 PM | | TrackBacks (0)
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An automated phone message service can enable you to reach hundreds and thousands of people instantly -- and that's exactly what we can do for you.

Automated phone messaging can be the easiest, fastest and least expensive way to get messages out.  While telemarketing applications (selling products or services) must abide by strict voice blast laws, "informational calls" are legal and can be used to voice blast alerts, notifications, emergencies, reminders and updates to your entire contact list.

Sending automated messages is so easy that once you have your phone list prepared and you record your message right over the phone, you have your message delivered within minutes.  Our system can deliver thousands of messages per minute, and can even redial automated calls that were unsuccessful the first time.

The process for automated calling with pre-recorded messages starts with building your phone list.  Just putting your phone list in an Excel spreadsheet works fine and your numbers need to include the area code in the same column, so for auto dialing U.S. and Canada numbers, you'll need 10 digits in the same column.

Then, you simply email your list to us, or upload in your password protected interface.  At that point, you are ready to do your voice recording.  You can do that right over the phone.  We can call you at a convenient time, or you can have our system call you.  Either way, you just follow the prompt instructions and you can listen to your message before it goes out to make sure it's just the way you like it.  If you make a mistake, don't worry.  You can trash your recording and start over again until you get it just right.

Once your recording and list are ready and uploaded, your job can start immediately and your hundreds, even thousands, of contacts will be notified nearly instantly with your message.  Give us a call today and let us show you how easy it is to send automated phone messages.

Phone Blast (Broadcasting) and Text Provider

By
Lee Simonson
on April 12, 2011 10:06 AM | | TrackBacks (0)
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If you are looking for a phone blast (broadcasting) and text provider, you've come to the right place.  Having the ability to offer your customers a choice in HOW they want to be notified is a huge advantage in assuring they get the messages they want, when they want them.

Fortunately the technology exists to enable you to use ONE platform for both voice messages and text messages.  Best of all, there is no need to buy expensive hardware or software because the system is already in place and you only need to tap into it via the cloud.  In other words, you can start your notification system immediately, without any upfront costs and without the need to buy costly software or maintenance upgrades.

Everything is online.  You sign up, get your log-in passwords and you're good to go.  You can upload your lists and messages and start sending today.  Finding a phone blast provider or supplier is one thing.  Finding an SMS text blast provider is another.  But to be able to offer your clients and patrons the choice of getting one or the other, or both, is a tremendous convenience and helps you know that your messages are being delivered, and received, in a way that is the most effective.

Contact us at 888-387-8636 and we'll explain how everything works, and how you can save a small fortune by outsourcing these services.  More importantly, you can focus on your main business without getting sidetracked by time and expenses doing something that is best left to others who specialize in these types of communications.  We let you continue to do what you do best, while we take care of the details behind the scenes.  Look at us as your backstage crew!

New Articles from OrangePoint Help Consumers

By
Lee Simonson
on August 2, 2010 1:05 PM | | TrackBacks (0)
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In our never ending pursuit to help you get the information you need to make information decisions and to better understand the communication services we offer, we have recently published the following articles at EzineArticles.com -- a widely read source for information about any number of topics.  Here are some articles we think you may be interested in:



Outbound Voicemail Blast

By
Lee Simonson
on November 23, 2009 4:33 PM | | TrackBacks (0)
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Launching an outbound voicemail blast is easy to do.  Best of all, you don't need any special hardware or software.  Very simply, you take advantage of our online platform (some call it PaaS, or Platform as a Service) and launch your call blast immediately or schedule it for a time in the future.  In a nutshell, this is what you do:

1)  Give us a call and set up your account in a few minutes.
2)  Compile your phone list in a speadsheet (Excel works fine).
3) Upload your list or have us do it for you.
4)  Record your message over the phone.  We can help with that too.
5)  Click send.

That's it.  And within minutes you'll have your pre-recorded message sent to thousands of contacts -- either delivered to live answers or by having your message left on their voicemail.  Not only will your message be sent immediately, but you will also save a fortune in postage and paper.  (If you are sending messages by email, you can save as well, but remember, not everyone has email, checks email or likes email.  On the other hand, everyone has a phone.)

So the next time you are interested in sending notifications or alerts by voicemail blast, otherwise known as phone broadcasting or phone blast, give us a call, and we'll do our best to make sure your experience is a positive one.  We think you'll be surprised at just how easy it is, whether you decide to handle it yourself or have us do it for you.

For more information you can click here:  http://www.orangepoint.net/phone_broadcasting.html

Easy Link to New Post at Ezine Articles

By
Lee Simonson
on September 17, 2009 7:44 PM | | TrackBacks (0)
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We enjoying writing and submitting articles to EzineArticles.com.  Not only does it expand our marketing reach to folks who wouldn't otherwise find us, but it also sharpens our thoughts about what we do and how we do it.  It's a good exercise to distill all the technical jargon we surround ourselves with all day, and reformat it in such a way as to make it easy to understand and follow.

In fact, that's a big problem with suppliers and providers of IT services like us.  We get so wrapped up in operations that we sometimes can get off track in making sure our services are both efficient and user friendly.  If you can't understand what we're talking about, then we aren't doing our job very well.

So, if you have ever wanted to know how to send recorded messages, here's a convenient link to help you.  And when you're done reading the article, there is another link that comes right back at us and puts you right on our phone broadcasting page.  (Or, better you, you can even skip the article and just click on the phone broadcasting link above and learn all you want to know about how to send recorded message.

How to Send Recorded Phone Messages

Broadcast Calls

By
Lee Simonson
on August 19, 2009 2:29 PM | | TrackBacks (0)
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If you are looking to broadcast calls to a large number of people for informational, organizational or political purposes, we can help you.  Our system is already set up and ready to go.  Since you share the phone broadcasting system with our other customers you have the advantages of the most technically advanced platform at a fraction of the cost it would be if you did it yourself.  That's the beauty of outsourcing and why most companies find they can save money -- not only that, but it allows to focus and concentrate on your core business.

You'll find broadcasting calls is the simplest, easiest, fastest and least expensive way to get out announcements, notifications, and important updates to your contact list.  Once you set up an account, and get your phone list prepared, there is virtually no ramp up time.  You can get messages out in minutes to thousands of contacts.

So if you need a message delivery service that can send your voicemail to hundreds and thousands of contacts instantly, you've come to the right place.  Give us a call and let us know what you are trying to do, and in return, we promise you to our best to give you the tips and pointers you'll need to get the job done.

Welcome to the world of technology -- it's amazing what you can do today that was nearly impossible only a few short years ago.

Latest Articles on Phone Broadcasting, Online Phone Dialer, Town Hall Teleconference

By
Lee Simonson
on July 11, 2009 7:22 AM | | TrackBacks (0)
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We wanted to give you links to our latest how-to articles at EzineArticles.com -- a wide ranging forum where topic experts can share their ideas and insights.  We've focused our contributions on a couple of areas, including phone broadcasting, online phone dialers and our Town Hall Teleconferencing services.  Here are the topics and direct links to the articles we've submitted and published:

Online Phone Dialer Requires No Hardware for Live Outbound Calling

Phone Broadcasting Notifications with Pre-Recorded Messages

Robocall - Do's and Don'ts for Political Candidates

Town Hall Teleconference Meeting

Sending Business Invoices Electronically

Leaving Recorded Messages

School Alerts

Phoning Alumni for Event Notices and Alumni Relations
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