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This page is a archive of recent entries in the School Alerts & Notifications category.

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Sending Recorded Phone Messages: Phone Blasting (Broadcasting to VoiceMail)

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Sending recorded phone messages to a list of contacts is fast and easy, and doesn't require any special equipment or software.  Our services here at Monarch Broadcast, enable you to log online, upload your phone list, and record your message over the phone.  When you launch your job (or we do it for you) your recorded message will be delivered to your list of phone numbers immediately.

Your recorded phone message will be played when your recipient picks up the phone live, or the system can sense if it's voicemail or answering machine and will leave the entire message to be heard later at your contact's convenience.  Either way you message gets through and is disseminated quickly, usually within minutes.  Better yet, there is no charge if our phone blast system detects a busy, no answer, or a line that is out of order.  In general, if you have a good list of current numbers, about 80-85% of the calls get through.

Here are few helpful hints to insure the success of your phone blast:

1)  You can use an Excel spreadsheet for your phone numbers.  Just make sure that the area codes are in the same column as the phone numbers.  So, you should have 10 digits in ONE column.

2)  Prepare your script and practice and read it out loud several times.  Most scripts are rewritten a few times to insure a smooth and understandable delivery.  You can record your own message on our system, or we can call you and have you just read your script over the phone.  Using a regular landline phone to record your message is recommended because it is usually more clear than a cell phone that may have a bad connection.

3)  Informational messages are completely legal.  It's when you start selling something or telemarketing where you could cross the line.  We require our clients to comply with strict regulations.  Don't get yourself in trouble.

Overall, sending recorded messages is probably the most effective, fastest and least expensive way to get important information out to your contacts.  Email is less expensive, but not everyone checks their email.  However, everyone gets their voicemail -- phones are everywhere and people are well connected.

If you are interested in learning more about how we can help you with your phone blast (broadcast) project, just give us a call at the number at the top of this webpage and we can walk you through step by step.  You'll be surprised at just how easy sending recorded messages as mass notifications can be.  We're here to help.

Community colleges across the nation are turning to phone (voice) broadcasting to get reminder notifications and alerts to students for a number of applications including registration, payment deadlines, application processes, event announcements, and emergency notices.

We serve a number of community colleges and also offer text and email broadcast services as well.  However, in almost all cases, administrators and managers have chosen phone broadcasting recorded messages as the preferred method to reach students.

Since not all students have access to email or have smartphones, they all are reachable by phone, either at their home or cell phone.  Recorded messages can be answered live, or left on voicemail or answering machines -- our system can automatically detect if a live person answers the phone versus voicemail.

Phone broadcasting messages is a powerful, extrememly effective, and easy way to get information out quickly since there is virtually no ramp up time.  Within minutes, you can upload your phone list, record your message and have your notice sent to hundreds, even thousands, simultaneously.  Moreover, the process can be accomplished at a fraction of the cost of postage.

This technology isn't ideal for all communications -- however, for quick reminders and important notifications, it is ideal and is being adopted more and more by community colleges across the country as the go-to technology that can save time and money, while keeping students in the loop.  In fact, community colleges make up about 25% of our entire phone broadcasting customer base, so it's an important segment for us and enables us to have the experience and focus required to serve our clients well.

If you an administrator or manager at a community college registration, finance, admissions, athletics, or security office, we can assist you in designing a communications strategy that will fit your budget and deliver the kinds of results you're looking for.  They say "information is king" and at Monarch we'll prove it!  Call us today at 888-387-8636.

Broadcast Notification Service: Phone and Text

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Broadcast notification service, otherwise known as mass notification, enables you to immediately send a large number of messages via phone and/or text to selected recipients.  There are a number of popular reasons and applications that people use a notification service for, but you should know the following:

1)  Everything is moving to "the cloud," especially notifications.  So the idea of getting special notification software to send messages is quickly becoming obsolete.  Now you can send messages, right from your online-connected computer, without the need for any hardware or software and from any location.  In fact, our system is already set up and is ready to use.  You can send out your first broadcast today.

2)  There are legal restrictions.  Sending broadcasts for the purposes of telemarketing is, for all intents and purposes, against the law.  However, sending broadcasts for "informational purposes" is legal -- for example, school or organization closings, weather emergencies, airline delays, doctor appointments -- anything that involves a notification that alerts the recipient about a topic they want or need to know something about.  (We advise you to seek an attorney's opinion if you are in a gray area.)  For sales promotions, you need to have your recipients opt-in to your list.  While most states allow political calls, there are some restrictions so it's best to check your state's particular laws.

3)  Setting up is quick and easy.  Just upload your phone list or text list online (we can help you if you want) and you'll be good to go.  Make sure your list is in the proper format.  And yes, you can store any number of lists online to use for any number of different messages.

4)  Lastly, you need to record your phone message, or input your text message.  You can record your phone message right over the phone (our system will call you) so be sure to have your script ready.  Practice, practice, practice and rewrite your message as many times as you must to insure that you are clear, concise and informative.

Broadcasting notifications is much easier, simple, and probably less expensive than you ever imagined.  A properly executed broadcast campaign can achieve a very high response because is the most "direct" way to your targeted audience.  Today, the vast majority of people are using cell and smartphones to send and receive notifications instantly.

Phone Blast (Broadcasting) and Text Provider

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If you are looking for a phone blast (broadcasting) and text provider, you've come to the right place.  Having the ability to offer your customers a choice in HOW they want to be notified is a huge advantage in assuring they get the messages they want, when they want them.

Fortunately the technology exists to enable you to use ONE platform for both voice messages and text messages.  Best of all, there is no need to buy expensive hardware or software because the system is already in place and you only need to tap into it via the cloud.  In other words, you can start your notification system immediately, without any upfront costs and without the need to buy costly software or maintenance upgrades.

Everything is online.  You sign up, get your log-in passwords and you're good to go.  You can upload your lists and messages and start sending today.  Finding a phone blast provider or supplier is one thing.  Finding an SMS text blast provider is another.  But to be able to offer your clients and patrons the choice of getting one or the other, or both, is a tremendous convenience and helps you know that your messages are being delivered, and received, in a way that is the most effective.

Contact us at 888-387-8636 and we'll explain how everything works, and how you can save a small fortune by outsourcing these services.  More importantly, you can focus on your main business without getting sidetracked by time and expenses doing something that is best left to others who specialize in these types of communications.  We let you continue to do what you do best, while we take care of the details behind the scenes.  Look at us as your backstage crew!

Broadcast Calls

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If you are looking to broadcast calls to a large number of people for informational, organizational or political purposes, we can help you.  Our system is already set up and ready to go.  Since you share the phone broadcasting system with our other customers you have the advantages of the most technically advanced platform at a fraction of the cost it would be if you did it yourself.  That's the beauty of outsourcing and why most companies find they can save money -- not only that, but it allows to focus and concentrate on your core business.

You'll find broadcasting calls is the simplest, easiest, fastest and least expensive way to get out announcements, notifications, and important updates to your contact list.  Once you set up an account, and get your phone list prepared, there is virtually no ramp up time.  You can get messages out in minutes to thousands of contacts.

So if you need a message delivery service that can send your voicemail to hundreds and thousands of contacts instantly, you've come to the right place.  Give us a call and let us know what you are trying to do, and in return, we promise you to our best to give you the tips and pointers you'll need to get the job done.

Welcome to the world of technology -- it's amazing what you can do today that was nearly impossible only a few short years ago.

Latest Articles on Phone Broadcasting, Online Phone Dialer, Town Hall Teleconference

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We wanted to give you links to our latest how-to articles at EzineArticles.com -- a wide ranging forum where topic experts can share their ideas and insights.  We've focused our contributions on a couple of areas, including phone broadcasting, online phone dialers and our Town Hall Teleconferencing services.  Here are the topics and direct links to the articles we've submitted and published:

Online Phone Dialer Requires No Hardware for Live Outbound Calling

Phone Broadcasting Notifications with Pre-Recorded Messages

Robocall - Do's and Don'ts for Political Candidates

Town Hall Teleconference Meeting

Sending Business Invoices Electronically

Leaving Recorded Messages

School Alerts

Phoning Alumni for Event Notices and Alumni Relations

New York City Schools Must Alert Parents of Emergencies

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Hot off the press!  The New York Post has reported that New York Governor Paterson has just signed legislation that requires New York City schools to notify parents by email, text or phone calls when there is an emergency.  The measure requires a system at each of the city's public schools and parents, school staff and community members can choose to be included on the school's call list.

As you know, one of our specialties is our school alert phone broadcasting service which enables school and colleges to send recorded messages over the phone for emergencies and dozens of other applications.  If you want to learn more about our services, just click here for our School Alert service and find out just how easy and inexpensive it is to get started.  Everything is already set up and ready to go at a moment's notice.

School Alerts by Phone Help Administrators Communicate with Community

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School administrators are becoming increasingly aware of their responsibilities to notify parents, teachers and the community at large about emergencies, events and schedules.  The last thing a principal or administrator wants to hear is, "Why didn't you tell us?"

By far, the fastest and least expensive way to get school alerts and notifications out is by phone.  It's instant and messages can be recorded and sent out immediately to both live answers and answering machines.

Why do we think our system is the best?  Three reasons:  1) There is no hardware or software to buy.  That alone can save a school district tens of thousands of dollars.  2) You can access the system from any Internet connection.  Superintendents or principals can use it from their homes if necessary.  3) You only pay for what you use, thus saving the taxpayers a small fortune in unnecessary costs.  There are no monthly usage fees, maintenance costs or long term contracts.  If you don't use the system, there's no charge.  How are you going to beat that?  (For those districts that need an exact amount to allocate every month for budget and planning purposes, we can make arrangements to make it work.)

The key is being prepared.  Schools should have their phone lists already uploaded on our system.  You can upload lists online in any kind of database or Excel spreadsheet.  You can have any number of separate lists stored on the system.  You can have one for parents, and/or each sports team can have their own.

So the next time there's a blizzard or school closing, or heaven forbid, an emergency, you can have the best phone broadcasting system ready 24/7 at your fingertips.  You'll know you are not only providing the best information to your constituent groups, but you're doing it in a way that will save the district taxpayers precious dollars that can be spent in other areas.  Give us a call today and we'll show you how it works.